Finance and operations for the trades
The back office your jobs deserve. Conducted.
Fractional CFO, COO and back-office support for contractors, subcontractors and specialty trades, without the full-time overhead.
Built for the trades
Orchestra HQ works with one industry. We know AIA billing and retainage, certified payroll, change orders and the way material and labor costs move under a job. You get clean books, clear numbers and a partner who already speaks your language.
Why owners stay
From back office to C-suite, support when you need it, how you need it.
The numbers
- Founder-led experience
- 17+ years
- Build-industry focus
- 100%
- Founder hours saved
- 30+ a week
- Core services
- 10+
Fluent in Procore, Sage, Acumatica and QuickBooks Online
Services
Where we can help.
Three service lines under one roof, so you're not stitching together a bookkeeper, a payroll provider and a consultant who've never met.
-
Bookkeeping & Payroll
Books and cleanup
Current, accurate books tied to job performance, or a cleanup from whatever state they're in.
-
Bookkeeping & Payroll
Payroll and certified payroll
Processing, filings and compliance, so your crews are paid right and on time.
-
Bookkeeping & Payroll
Job costing
Labor, materials, subs and overhead tracked by job, so you know which ones make money.
-
CFO Advisory
WIP and cash flow
WIP schedules, over/under billings and forecasts that plan around draws and retainage.
-
CFO Advisory
Pricing and representation
Markup and margin strategy, plus a CFO in the room with lenders, investors and vendors.
-
COO Advisory
Operations and SOPs
A tighter handoff from estimating to the field, change-order processes and SOPs that stick.
What our clients say
I took over the family business and from day one, I knew I wanted to run the show with a deep understanding of the numbers. I had no idea where to start. Kris came on like a partner and I cannot express how thankful I am for her help. I am confident in every decision I make.
We were dealing with excel templates that were broken and outdated. Kris understood my vision and made it a reality. We are running smoothly, my team is happier and I feel like I finally have the support I need to run my business.
Honestly I met Kris during a time of complete chaos. We tripled our revenue in a bit over a year and our weaknesses started to show. It was like she knew what needed to be done before we started. She is a guru in her field.
01 / 03
- General contractors
- Subcontractors
- Plumbing
- Electrical
- Mechanical
- Construction management
- Specialty trades
What to expect
What working with us looks like.
Built only for the trades.
Every client builds, installs or repairs something for a living. Your books get set up around jobs, draws and retainage from day one, not bent to fit a generic chart of accounts.
Someone who's sat in every seat.
Kris started at the front desk and worked through estimating, project management and finance to the CFO's chair. The advice comes from doing the work, not from a textbook.
Answers within 24 hours.
Call, email or text. Bookkeeping is flat-rate and never billed by the hour, so you never have to think twice about picking up the phone.
The founder
Your partner at Orchestra HQ.
Kris Senior
Founder · From the front desk to CFO
Kris started as a receptionist, then moved into estimating, project management and finance before stepping into the CFO role. Nearly two decades later, Orchestra HQ exists to give smaller contractors the financial insight usually reserved for the big players: clean books, clear reporting and a partner who knows how a job really runs.
Notes from the field
Things worth knowing.
Plain-language guides on the money side of construction, plus a free WIP report starter template on the Orchestra HQ site.
Getting started
A simple 3-step start.
-
Discovery and assessment
We learn how your company runs: the pain points, the systems you use and what you need from your numbers.
-
Cleanup, systems and setup
We clean up the books, build standard procedures and set up reporting you can actually read.
-
Ongoing support and strategy
We work as an extension of your team, month after month, from bookkeeping up to CFO and COO decisions.
FAQs
Questions contractors ask us.
Something else on your mind? Call (201) 579-0509 and ask directly.
Yes. Orchestra HQ is built for contractors, subcontractors and specialty trades, from companies just starting out to those stabilizing or preparing to scale.
Bookkeeping keeps the numbers right: current books, payroll and job costing. CFO advisory turns those numbers into decisions: WIP schedules, cash-flow forecasts, pricing and margin strategy.
Bookkeeping is flat-rate and never billed by the hour. The exact scope is set after your free consultation, once we know what your company needs.
Yes. We take on cleanup projects of any size, from fixing past errors to building your books from scratch.
Procore, Sage, Acumatica and QuickBooks Online, so we can usually work inside the tools your team already uses.
Yes, including retainage, lien waivers, change orders and over/under billings on your work-in-progress (WIP) schedule.
Within 24 hours, by call, email or text, whichever suits you.
Free consultation
Let's get your back office in tune.
Tell us where things stand: bookkeeping, job costing or the way the business runs. We'll get back to you within 24 hours, with no commitment.
Book a free consultation- Call(201) 579-0509
- EmailInfo@orchestra-hq.com
